Recruitment Matters Zimbabwe Data Policy

Introduction

Recruitment Matters Zimbabwe (“Recruitment Matters”) is committed to safeguarding the personal information of job seekers, employers, and any individuals who interact with our recruitment services. In compliance with the Zimbabwe Data Protection Act [Chapter 11:12], this Data Policy outlines our approach to collecting, processing, storing, and protecting personal information.

1. Purpose and Scope

This policy applies to all personal data Recruitment Matters collects, processes, or stores as part of its recruitment services. It includes data gathered through our website, applications, interviews, assessments, and communications with job seekers and employers. Our goal is to manage data responsibly and transparently, protecting the privacy of individuals and complying with legal obligations.

2. Data Collection

Recruitment Matters collects personal information strictly for recruitment purposes. This includes:

Job Seeker Information:

• Contact information (e.g., name, email, phone number)
• Identification and demographic details (e.g., ID number, nationality, gender, date of birth)
• Education and employment history, skills, and qualifications
• CVs, cover letters, reference information, and certifications
• Assessment results, interview feedback, and performance notes (if applicable)

Employer Information:

• Contact information of representatives (e.g., name, email, phone number)
• Company details, job vacancy descriptions, and hiring preferences

3. Data Use

Recruitment Matters uses personal data to:

• Match candidates with suitable job opportunities
• Facilitate interview arrangements, feedback, and hiring decisions
• Provide updates to candidates on their application status
• Communicate job opportunities, career advice, and relevant updates (with candidate consent)
• Provide employers with profiles of shortlisted candidates
• Improve our recruitment services, conduct industry research, and ensure compliance with legal requirements

4. Data Storage and Security

Recruitment Matters applies strict data security measures to protect personal data against unauthorized access, alteration, or disclosure. Data is stored only as long as necessary for recruitment purposes or as legally required. We review storage practices periodically to ensure data confidentiality and integrity.

5. Data Sharing

Recruitment Matters shares personal data only when necessary and under strict conditions:

• With Employers: Candidate profiles, CVs, and assessments are shared with prospective employers solely for recruitment purposes.
• With Service Providers: Data may be shared with trusted third-party providers (e.g., background checks, skills assessments) authorized to use it solely for services provided to Recruitment Matters.
• Legal Compliance: Data may be disclosed if required by law, in response to valid legal requests, or to protect the rights, safety, or property of Recruitment Matters, its users, or the public.

Recruitment Matters does not sell personal data to third parties for marketing purposes.

6. Data Subject Rights

Under the Data Protection Act, individuals have the right to:

• Access their personal data held by Recruitment Matters
• Correct inaccurate or outdated information
• Request data deletion when it is no longer necessary for processing
• Withdraw consent for the use of their data for non-essential purposes

7. Consent and Opt-Out

Candidates consent to data collection and processing by submitting their information for recruitment. Candidates may opt out of receiving non-essential communications, such as marketing emails or job alerts, at any time.

8. Cookies and Tracking Technologies

Recruitment Matters uses cookies and tracking technologies on its website to enhance user experience, measure performance, and improve services. Users may control cookie preferences via browser settings, though this may affect site functionality.

9. Policy Updates

Recruitment Matters may update this Data Policy to align with changes in legal requirements or recruitment practices. Significant updates will be communicated through our website or by direct communication.

Contact Us

For questions or requests related to this Data Policy, please contact Recruitment Matters at [email protected].